Infinit Invoice

A free payment receipt template

A receipt confirms that you have been paid. It is not a request for payment. Here is what a payment receipt should show, with a template, and how long to keep your records.

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Checked against GOV.UK on 30 October 2026. This guide explains the rules in plain English; it is not legal or tax advice. If your situation is unusual, ask an accountant or HMRC.

The receipt template

Example receipt: every name and figure is made up

Receipt

Receipt number
R-0001
Date paid
28 November 2026
For invoice
INV-0001

Received by

Your Business Name

1 Example Street, Example Town, Postcode

you@example.com, 01234 567890

Received from

Your Client Ltd

2 Sample Road, Sample City, Postcode

Example receipt line items
DescriptionAmount
Payment for invoice INV-0001Bank transfer, 28 November 2026£1,350.00
Invoice total
£1,350.00
Paid
£1,350.00
Balance remaining
£0.00

Thank you for your payment. This receipt confirms payment in full of invoice INV-0001.

What a payment receipt should show

GOV.UK does not set out a fixed list for a payment receipt, so this is good practice. A useful receipt lets both of you match the payment to the invoice:

  • your business name and contact details
  • who paid you
  • a receipt number
  • the date you were paid
  • the invoice number the payment is for
  • the amount paid and how it was paid, such as bank transfer or card
  • any balance still owed, or that the invoice is paid in full

Receipt or invoice?

An invoice asks your customer to pay and must include the details GOV.UK lists, such as a unique number, the supply date and the total owed (what invoices must include). A receipt comes afterwards and confirms the money arrived. For part payments, send a receipt for each payment showing the balance left.

Receipts from VAT registered businesses

If a sale is £250 or less including VAT, HMRC allows a simplified VAT invoice (VAT Notice 700/21, section 4). If your receipts also serve as your VAT invoices, they must show at least your name, address and VAT registration number, the time of supply, a description of what you sold, and the total including VAT with the VAT rate for each rate that applies. Our guide to VAT invoice requirements has the full rules.

How long to keep receipts

  • Sole traders: at least 5 years after the 31 January submission deadline of the relevant tax year (self employed records).
  • Limited companies: 6 years from the end of the last company financial year they relate to, or longer in some cases (company records).

Payment receipts in InfinitInvoice

When a client pays, mark the invoice as paid and InfinitInvoice makes the receipt from it, in the same design as your invoice, ready to send by email or download as a PDF.

  • Free: 10 payment receipts a month
  • Business Pro: 100 a month
  • Business Premium: 500 a month

Sources

Official guidance this page relies on, checked 30 October 2026.

Send your first invoice today

InfinitInvoice suggests the next invoice number, works out the totals, sends a PDF by email and shows who has paid. The Free plan costs £0 and covers 10 invoices a month.

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