Infinit Invoice

A free quote template for UK businesses

A quote tells a client what a job will cost before they agree to it. Here is what to put on one, with a template, and how to turn it into an invoice when the client says yes.

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Free plan, no card needed. Prices in pounds, no VAT added.

Checked against GOV.UK on 30 October 2026. This guide explains the rules in plain English; it is not legal or tax advice. If your situation is unusual, ask an accountant or HMRC.

The quote template

Example quote: every name and figure is made up

Quote

Quote number
Q-0007
Date
3 November 2026
Valid until
3 December 2026

From

Your Business Name

1 Example Street, Example Town, Postcode

you@example.com, 01234 567890

Prepared for

Your Client Ltd

2 Sample Road, Sample City, Postcode

Example quote line items
DescriptionAmount
Garden design: survey, plan and planting listFixed price£600.00
Planting and turfing4 days at £250.00£1,000.00
Plants, turf and compostAs listed on the planting plan£450.00
Subtotal
£2,050.00
Total
£2,050.00

This quote is a fixed price for the work described and is valid until 3 December 2026.

Not included: removing the old shed, and any work not listed above.

A deposit of 25% is due on acceptance, and the balance within 14 days of completion.

To accept, reply to this email or sign and return a copy.

Not registered for VAT, so no VAT is charged.

What to put on a quote

There is no GOV.UK list of what a quote must show, so this is good practice. A clear quote answers the questions a client would otherwise ask before saying yes:

  • your business name, address and contact details
  • the client's name and address
  • a quote number and the date
  • what the job includes, in enough detail that both sides agree on the scope
  • the price for each part, and the total
  • VAT, shown separately, only if you are VAT registered
  • how long the price is valid for
  • anything not included
  • your terms: any deposit, when you will invoice and when payment is due
  • how the client accepts the quote

Quote, estimate or proforma?

  • A quote is a priced offer for a defined job. Many businesses treat a quote as a fixed price.
  • An estimate is usually an informed guess that may change as the work goes on.
  • A proforma invoice sets out what an invoice will look like, often to ask for payment before you supply anything. HMRC says it is not a VAT invoice and should be marked "this is not a VAT invoice" (VAT Notice 700, paragraph 17.3).
  • An invoice asks for payment for goods or work already supplied, and must include the details GOV.UK lists.

When the client says yes

Do the work, then send an invoice. It must include everything GOV.UK lists, such as a unique invoice number, the supply date and the total owed (what invoices must include). If you took a deposit, show it on the invoice and ask for the balance. Our guide on how to write an invoice covers each step.

Quotes in InfinitInvoice

  • Unlimited quotations on every plan, including the Free plan.
  • Quotes use the same designs as your invoices, with a validity period on the document.
  • When the client says yes, turn the quote into an invoice in one click on the web app. The client, lines and settings are copied, and the original quote is not changed.
  • You can also send a proforma invoice, or a deposit invoice for money up front.

Create your free account and send your first quote today.

Sources

Official guidance this page relies on, checked 30 October 2026.

Send your first invoice today

InfinitInvoice suggests the next invoice number, works out the totals, sends a PDF by email and shows who has paid. The Free plan costs £0 and covers 10 invoices a month.

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